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santamonica.gov – How to Request Public Records – santamonica.gov

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Also known as a Freedom of Information Act (FOIA) Request.
You may request public records under the California Public Records Act. Upon submittal, the City, in accordance with Government Code Section 6256, has ten (10) days to respond. This response must indicate whether or not the documents exist and can be made available. Please include as much detail as possible when requesting records. If you are unsure about what records might exist, you may contact the Office of the City Clerk.

As a first time user, please visit the Public Records Request Center to create an account. Once your account is created you are able to submit and track a request, access a previous request, and download requested records all from “My Request Center” page. Please note the City of Santa Monica will not disclose personal contact information you provide to create your account.
You may submit a request anonymously, but please retain the reference number to track your request (e.g., R002553-093015).

Complete the form and describe the record you are seeking to the best of your abilities. You may contact the Office of the City Clerk for assistance in helping you narrow down your search.
Log onto My Request Center and login with the credentials you created. Once you are in click on “View My Request”.  Through each request you can communicate with staff by sending email communication or add documents if requested by the City.
If submitted anonymously, please remember to enter your reference number. 
Once your Public Records request has been completed, you will receive email communication to login to My Request Center to see your results of the request. If there are fees associated with your request, an email communication will be sent with the details of the fees and how to submit payment. No records will be copied until payment is received.
If your records can be reviewed onsite or picked up, you will receive email communication on how to schedule an appointment.

If a fee is due because the record or records are not in electronic form a call and/or email notification will go out to the requester. No copies will be made until payment is received.
Communication will be sent to you if your records need to be sent to you via postal mail.

Reproduction/Copies (per pg):
Fin. Disclosure Reports (per pg):
Flash Drive (Electronic Copies):
Certification (per document):
Visit our Accessing City Documents and Data topic page to search through City Council, City Planning and Building Permit archives, active E-Permits, Plans and Projects, and Campaign Disclosure Statements.
The Records Request Center is the City’s central Public Records Tracking System. Submitting a request through the system allows staff to work together on and track your request. The system can also send electronic copies of records to you for free.
Architectural & Official Building Plans, attorney-client communications and work product, Code Enforcement records, drafts, identity of informants, law enforcement records, medical records, pending litigation and claims, personal contact information, real estate appraisals and engineering evaluations, taxpayer information, trade secrets and other proprietary information and public interest exemptions.

Search our FAQ’s about Public Records by visiting GovQA’s FAQs
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